Capricon Code of Conduct

In addition to the General Phandemonium Code of Conduct, Capricon members are expected to abide by the following Code of Conduct upon acceptance of your badge.
Capricon reserves the right to revoke, without refund, the membership of anyone for just cause. This may also lead to being banned from future Capricon conventions. Persons violating the law may be turned over to the police or the hotel security force. We will refund the membership fee of anyone who finds the policies contained herein unacceptable prior to accepting their badge.

Badges:

Capricon is a membership-only event, hosted by Phandemonium. All members must wear their badge at all times. A badge is: 1) valid only for the person to whom it was issued, 2) only valid for the year of issue and may not be reused in a following year, 3) may not be shared under any circumstances. Capricon requires that any child 12 or older have a purchased membership (or appropriate day badge) for the convention.

Age Restrictions:

All convention areas are open to members of all ages, with the exception of events or exhibits that are specifically noted to be inappropriate for minors and access to which is controlled.

Hotel:

Please follow any and all rules set by the convention hotel. Phandemonium asks that you pay special attention to the following:

Damages:

Any act of vandalism, deliberate or excessive damage to hotel property, or interference with hotel staff in the performance of their duties will have negative consequences for individuals and the convention. Consequences for individuals could range from being billed for damages, evicted from the hotel and/or convention, and criminal charges. These types of incidents can also harm the relationship Phandemonium has with the hotel, resulting in monetary losses or cancellation of our contract. The person in whose name a sleeping room is rented is solely responsible for the conduct of all individuals in the room as well as for the condition of the room. Excessive trash, soiling or other damage to hotel property, or any circumstance that may present a hazard to hotel housekeeping staff will also result in negative consequences as noted above.

Smoking:

Illinois has an indoor clean air ordinance; this is beyond the control of Phandemonium and the hotel. Smoking or vaping is not allowed in any public buildings, including restaurants and bars, nor within 15 feet of building entrances. Designated smoking locations can be found outside the entrances to the hotel. The hotel does not allow smoking in sleeping rooms. NOTE: members who smoke in sleeping rooms are subject to cleaning charges.

Pets:

The hotel does not allow pets in function space. This is for the protection of the pet, the pet owner, our members, and hotel guests. Service animals are permitted in accordance with the Americans with Disabilities Act.

Shoes:

The hotel requires shoes to be worn in all public and convention space areas. Socks are NOT shoes.

Signs:

Signs may be posted only in designated areas. Any signs posted in designated areas must be affixed using “blue painter’s tape” ONLY. Do not affix anything to the walls of the hotel, to the elevators, to the windows, or to Capricon signage. Blue painter’s tape is available in limited quantities in Convention Operations.

Non-convention guests/General Public:

The hotel is not dedicated completely to our use for the weekend. Members of the general public stay here or visit the hotel to dine and socialize. Please be considerate of non-convention individuals at all times. This includes hotel staff.

Weapons:

  1. No actual weapon or any item that can be mistaken for one may be carried either openly or concealed at any time on properties being used for Capricon, regardless of any government permits which you may possess, unless it has been peace bonded by Operations. If you wish to carry such a weapon, it must be presented to Operations. Operations staff is the final arbiter of what weapons require peace bonding. If you are unsure about whether your weapon may be considered realistic, Operations staff will be happy to check it for you.
  2. Any actual weapon or any item that can be mistaken for one that is purchased in the dealer room must be wrapped and immediately transported to your room or vehicle. If you wish to use the item at the convention, please refer to section 1 of this policy.
  3. [In the event that Capricon sponsors a masquerade] If an actual weapon or any item that can be mistaken for one is part of your masquerade costume, you must transport it to and from the masquerade green room wrapped securely unless peace bonded. The masquerade director must approve your use of any weapons during the masquerade.
  4. Live steel is prohibited. The Operations Department is the final arbiter of what constitutes live steel.
  5. Any weapon, actual, realistic, or toy/prop, that is utilized in a threatening or harmful manner may result in confiscation of the item and/or removal of your membership without refund.
  6. Failure to adhere to any of the above policies is grounds for the removal of your membership without refund.
  7. We are a private and voluntary membership-based organization. As a condition of membership, no member shall carry concealed firearms at our event. Any open carry is subject to the above noted weapons policies.

Parties:

Only certain convention hotel rooms are available for hospitality suites, and all hospitality events / parties must be coordinated with the Capricon Party Liaison and occur in these designated spaces. Party floors are crowded; we encourage you to leave your props in your room or vehicle. Party rooms are considered private space and as such, the individual party host may have additional rules beyond those mentioned herein.

Alcohol:

The legal drinking age in Illinois is 21. Hosts of registered hospitality events are required to verify legal drinking age (by checking unexpired proper government issued identification) of anyone who wishes to drink alcohol at their event. Capricon does not allow alcohol consumption in convention function space. Please follow the hotel policies on alcohol consumption / transportation in hotel public spaces, such as the lobby.

Privacy, Photographs, and Recording Electronic Information:

Capricon supports intellectual property rights. The usage of photographic or recording devices is prohibited within certain areas of the convention, including the Film Room, Anime Room, Art Show, and Art Auction. Where allowed, we suggest that personal photographs be taken before or after a program event to avoid distracting panelists and audience members from the discussion.
If you do not wish to be photographed, please go to either Operations or the Info Desk and request a “No Photo” ribbon. If you affix a “no photo” ribbon to the side of your badge, the official con photographer and the social media chair will make a reasonable effort to honor your wishes. The con photographer and the social media chair can be recognized by their “Official Photographer” ribbon. You may still decline to be photographed if asked, even without a ribbon.

Sales of Merchandise:

All vending (exchange of money for goods or services) must be authorized by the convention, and only take place in authorized locations. Vendors must comply with all applicable laws (including but not limited to copyright and tax laws).

*Thank you to Anthrocon and Arisia for sharing portions of their Code of Conduct. These Codes of Conduct were presented by Ed Friman and approved at the Phandemonium Board Meeting on July 15, 2018.

Phandemonium Code of Conduct

Phandemonium is the parent corporation that puts on Capricon. If you have a membership for this year’s Capricon, then you are a member of Phandemonium. As a member of Phandemonium, you are expected to follow the Phandemonium Code of Conduct for the duration of the event, including any informal pre- or post-event activities. This is in addition to the Capricon Code of Conduct above.

You can read the Codes of Conduct for members of Phandemonium at http://capricon.org/mobile/Phandemonium_Code_of_Conduct.pdf